Running a business is a 365 day a year job. While you focus on running your business let Complete Network Support focus on keeping you up to date on the latest developments in information technology. In the 4th quarter of 2015 Microsoft launched Exchange Server 2016 and implemented updates to its Office 365 service and software suite. While both features improved security, there are several key differences to understand when making the appropriate choice for your business.

Office 365 is Microsoft’s cloud based subscription service. The low monthly subscription structure makes it a cost effective option for many small to mid-sized businesses in industries needing to comply with all current privacy and regulatory guidelines. Many business owners do not realize that free email services such as Gmail, yahoo and AOL are not compliant with certain security and privacy regulations. Any company that is found to be non-compliant in regulated industries may face a government fine as well as have to pay a service to meet industry compliance standards.

In addition to meeting confidentiality requirements, the email service in Office 365 has an added feature called “Clutter.” Clutter utilizes smart technology to analyze recursive email patterns. If it sees that emails from a specific sender are consistently never opened or immediately deleted it will send those messages to the Clutter folder rather than the inbox.

Unlike Office 365, Exchange Server 2016 is Microsoft’s most secure and up to date email software. Due to a higher level of internal control, some business owners prefer an on premise email server rather than Office 365. Depending on your particular business needs, Exchange 2016 can offer more performance than Microsoft’s cloud based service. In most cases, an on premise email server is the best option for businesses that require large capacity file shares or operations that would be bandwidth-prohibitive in cloud based scenarios. Companies with limited information technology infrastructure would be wise to take this into account during their decision making process.

Despite offering the same security features and compliance standards as Office 365, Exchange 2016 does not include the aforementioned Clutter feature. If you are currently using an unsupported or soon to be unsupported version of Exchange, now is the time upgrade. Any business currently running a version of Exchange Server earlier than 2010 will need to perform an additional step as they upgrade. Files must be moved to Exchange Server 2010 as an interim step as newer versions cannot be implemented within any framework developed prior to 2010. It is important to remember that Microsoft will be terminating all support for any version of Exchange prior to 2010 on April 11, 2017.

How do you know which option is the right choice for your business? Whether your internal IT department has their hands full managing day to day operations or you’re seeking a managed service provider, CNS can help ensure a smooth transition in migrating to the Exchange 2016 environment.

Complete Network Support is here to help your business navigate the often convoluted and confusing industry of information technology. Let success be your focus and information technology be ours.

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